Starting a Club - Guidelines for Starting a New Club in the North Texas Region

Recommended:

• Incorporate 6 months prior to the next season
• Read through the NTR handbook to familiarize yourself with region policies
• Create a club website

Required:

• Choose a name for your club.* Contact the region office to get your club name approved.
• Attend a New Club Directors Orientation
  • These meetings are typically held after a Directors meeting
  • They may also be held in the spring or summer in preparation for the next season
  • Check the Region calendar for dates of the meeting
• After attending orientation, keep Club Directory up to date (you will be provided login and password after your orientation)
• Request to join the Directors Yahoo Mailing List

Once preparation for the season begins, all club directors must:

• Renew membership or establish membership with NTR/USAV
• Attend two Junior Directors meetings in the Fall and Spring (if your orientation is held after a meeting, your responsibility for these meetings begin at that point)
• Verify all directors and coaches have cleared a background check prior to tryouts
• Submit request to sanction your practices and tryouts before they occur
• Scorekeepers/Officiating: Get 2 or more players certified in scorekeeping and get your coaches certified in officiating. (This can be done by either setting up your own clinic or have your players and coaches attend another club's clinic).
• Set up your club information in Webpoint (the region will first enable your club admin access)
  • Log in to Webpoint with your own information
  • On the left, you will have a tab showing "Club Mgmt"
  • You will add the names of your teams
  • Once tryouts are complete, you will add players and coaches to rosters
• Have your coaches attend an IMPACT clinic or get proof of prior certification from them

*NOTE: When selecting a name for your club, please refrain from using the word "Texas" or "Dallas" in your name. A near saturation point has been reached with "Texas" and "Dallas" included in club names. It can often cause confusion at the national office as well as tracking result sat tournaments. So, when choosing a name for your new club, please refrain from using the word Texas or Dallas in the club name. Also check with the list of existing clubs to make sure that you are not choosing a name that is already being used.